How to write an application letter and an example.

Writing an application letter, also known as a cover letter, is an important step in applying for a job or any formal position. It’s an opportunity to introduce yourself, highlight your qualifications, and explain why you are the ideal candidate for the position. Below are the steps to write an effective application letter along with an example:

Steps to Write an Application Letter:

  1. Header: Include your contact information at the top of the letter. This should include your name, address, phone number, and email address. Below that, include the date of writing.

          2. Recipient’s Information: Include the recipient’s name, job title, company name, and company address. If you don’t have a specific name, use a general salutation such as “Dear Hiring Manager” or “To Whom It May Concern.”

        3. Salutation: Begin your letter with a formal salutation, such as “Dear Mr./Ms. Last Name.”

       4. Opening Paragraph: In the opening paragraph, introduce yourself and mention the position you are applying for. Also, briefly explain how you learned about the job opening.

        5. Body Paragraphs: Use one or two paragraphs to highlight your qualifications, skills, and experiences relevant to the job. Mention specific accomplishments or experiences that make you a strong candidate. Tailor your content to match the job description and emphasize how your background aligns with the company’s needs.

        6. Closing Paragraph: Conclude your letter by expressing your interest in further discussing your qualifications and how they align with the company’s needs. Mention your desire for an interview and provide your contact information.

       7. Closing Salutation: Use a formal closing salutation, such as “Sincerely” or “Yours faithfully,” followed by your full name.

      8. Signature: If you are sending a physical copy of the letter, leave space to sign your name by hand. If it’s an email application, your typed name is sufficient.


Example Application Letter:

John Doe
123 Main Street
Anytown, CA 12345
(555) 555-5555
September 28, 2023

Mr. Robert Brian
Human Resources Manager
XYZ Corporation
456 Oak Avenue
Big City, CA 67890

Dear Mr. Brian,

I am writing to apply for the Marketing Manager position at XYZ Corporation, as advertised on your company’s website. With a strong background in marketing strategy and a proven track record of driving results, I am excited about the opportunity to contribute to your team’s success.

In my previous role at ABC Marketing Solutions, I spearheaded a comprehensive marketing campaign that increased our online engagement by 30% and led to a 15% boost in sales within six months. This experience has equipped me with the strategic thinking, digital marketing expertise, and leadership skills necessary for success in the Marketing Manager role at XYZ Corporation.

I am enthusiastic about the chance to join XYZ Corporation’s innovative team and contribute to its continued growth. I would welcome the opportunity to discuss how my skills and experiences align with your company’s needs in more detail. You can reach me at (555) 555-5555 or Thank you for considering my application.


John Doe